Provision of Third Party Freight and Mail Handling Services to Airport Users

Σύντομη περιγραφή

Athens International Airport S.A. (hereinafter called AIA) in compliance with Article 13 of the Airport Development Agreement (ADA), as ratified by Law 2338/1995 (Government Gazette A'202/14.09.95) and amended and ratified by virtue of Law 4594/2019 (Government Gazette Α΄29/19.2.2019), and the stipulations of the applicable legislation, intends to grant to natural persons and/or companies or consortia or groups of companies (hereinafter called the ‘Suppliers’), the Airport Rights in relation to the provision of Freight and mail handling services to Airport Users at Athens International Airport ‘Eleftherios Venizelos’. The Suppliers will undertake the financing, the procurement of the necessary equipment and the operation related to the provision of those services.
AIA intends to award three (3) Airport Rights for each of the aforementioned categories of freight and mail handling services.

Περιγραφή της προμήθειας

For the purpose of this tender, third party freight and mail handling services as per the local ground handling regulation, Annex 1, par. 4.3 means:
(a) the physical handling of freight and mail at the on-airport cargo terminals; and
(b) the transport of freight and mail between the cargo aircraft and the cargo terminals and vice versa as well as the provision and operation of suitable equipment.
The transport of freight and mail between any other aircraft than cargo and the on-airport cargo terminals is out of the scope of this tender.

Κατάλογος και σύντομη περιγραφή των συνθηκών

Information and formalities necessary for evaluating if the requirements are met: details of company profile, company structure, including link with parent company and/or other consortium or group of company members, if applicable.
Names, professional qualifications (CVs) and experience of principal officers and key personnel that is likely to be responsible for the project.
Documentation evidencing the appointment of a nominated tender representative. The representative must have delegated powers to reply, on behalf of the applicant, to any questions AIA might have and to sign the contract. In case of consortium or group of companies, they should nominate one representative only.
In addition to the above the following are also required:
Certificate(s) (original or duly certified) of enrolment on the professional or trade register under the conditions laid down by the laws of the State in which the applicant(s) is (are) established.

Κατάλογος και σύντομη περιγραφή των κριτηρίων επιλογής

Information and formalities necessary for evaluating if the requirements are met: audited accounts for each of the previous two (2) financial years (if applicable), including the applicant's overall turnover, or separate accounts as per applicable legislation in respect of the services to which this contract relates.
Income tax declaration of the previous two (2) financial years in case the applicant is a natural person. Bank references.
Evidence of insurance coverage against any loss or damage arising as a result of the Supplier's actions.

Κατάλογος και σύντομη περιγραφή των κριτηρίων επιλογής

Information and formalities necessary for evaluating if the requirements are met: proof of expertise regarding the provision of relevant freight and mail handling services at other airports with annual traffic of at least 3 000 000 passengers each, during the previous three (3) consecutive calendar years. For each airport or project of relevance the following information must be provided:
• list of services provided, the duties and the responsibilities held and the resources (human, as well as equipment) mobilised;
• list of airport company references including names and contact details;
• list of airport users served and services provided to each of them at the airport of reference including relevant representatives' names and contact details;
• number and nature of competitors;
• market share achieved and total freight and mail handled annually at each airport of reference;
• range of applicant's current activities;
• evidence of quality management system in effect, including any certificates of registration issued by an accredited certification body.
Cargo terminal handling concept including any Key Performance Indicators (KPI’s) for the quantitative assessment of the cargo terminal operations.
Applicants will be assessed on the basis of equal opportunities in respect to their professional credentials and reliability, their financial status and ability to cope with the scope and size of the respective project and their operational expertise/ know-how in the provision of services.
The threshold for pre-selection qualification for the combination of economic and financial ability and technical capacity is set at 50 %.

Απαιτούμενες καταθέσεις και εγγυήσεις

The short-listed applicants will be asked to submit, with their proposals, a participation bond, to be returned following award of the contract, in accordance with the terms and conditions of the tender documents. The awarded Suppliers will then submit a Performance Bond upon signing of the contract. Details and prerequisites will be provided for in the tender documents.

Νομική μορφή που πρέπει να λάβει ο όμιλος οικονομικών φορέων στον οποίο πρόκειται να ανατεθεί η σύμβαση

The short-listed applicants that participate in the tender as a consortium or group of companies may be required to execute a binding consortium consolidation deed or to form a capital company, prior to contract award, with joint and several liability.
More details will be provided for in the tender documents.

In 2020, the total freight and mail uplift reached 75 783 tonnes declining by 19.4 % compared to 2019. Freight, in 2020, accounted for 95 % of the total uplift (mail comprises the remaining 5 %), which declined by 17.1 % from 2109 while mail, heavily influenced by the lack of passenger flights dropped by 45 %. Prospects for 2021 and 2022 traffic are positive as long as belly capacity returns to previous levels. For 2021, the forecast is set at 76 000 tonnes; for the period Jan to May actual uplift exceeded the budget by 13 %, however remains below 2019 levels by approx. 9 %. It is important to note that under the current volatile circumstances, all projections should be treated with extreme caution, are subject to changes/updates and no liability is assumed or implied for the aforementioned numbers.
The three (3) on-airport cargo terminals have a total area of 30 658 m. (including the operational floor area, the operation support areas and office space) with direct access to the apron for the provision of third-party freight and mail handling services. AIA's overall goal concerning the freight and mail handling business at the Airport is the promotion of competition while guaranteeing hereby for quality service to the Airport users under a high level of safety, security and environmental consciousness. The provision of the respective freight and mail handling services has to serve that goal.
Documents required under section III.1) should be submitted by all applicants (in case of consortium by each individual member).
The expression of interest statement (cover letter signed by the representative(s) of each organisation) and all requested documents must be submitted in three (3) copies (one (1) of which must be in hard copy and clearly marked as ‘Original’ and initialed whilst the remaining two (2) shall be in soft copies on CDs or USBs) in a sealed envelope, carrying the indication ‘Pre-selection of organisations for the award of Airport Rights related to to Freight and Mail Handling services’ to be sent to: Athens International Airport S.A., Administration Building (17), Procurement Department, for the attention of Mr. S. Lountzis, GR-Spata 190 19, Greece.
Following the pre-selection process, the short-listed applicants will receive the respective tender documents by AIA and will be invited to submit their proposals.
Interested applicants must be established within the European Union, as provided in Article 4.5 of the Basic Ground Handling Regulation.
As stated under IV.2.4), the official language of the tender is English. However, certificates and official documents issued by judicial or administrative authorities in Greece may be submitted in Greek language. In case applicant is not established in Greece, official documents issued by administrative or judicial authorities or before a notary, of the country of origin of the applicant, shall be officially translated and submitted in English.
Applicants may be requested to supply additional information and attend interviews.
AIA retains the right to restrict the qualified applicants to be invited to tender up to a number of six (6).
Further indicative dates: dispatch of invitations to tender by AlA is due for the early of November 2021 and the submission of proposals by tenderers for mid December 2021. The award of the Airport Rights is expected to take place by April 2022.
The minimum time frame during which the applicants must maintain the tender is until 31 October 2022. AlA reserves the right not to proceed with the contract at any stage of the tender process.
The contract will be subject to Greek Law.
The scope of this contract notice is not regulated under the Directive 2014/25/EU.